Privacy Notice – Docmail
Docmail Ltd is acting as a data processor. We provide them with names & addresses and a template letter (e.g. an invitation for flu vaccination), and Docmail perform a mail merge and post the letter to those patients. The least amount of sensitive data is provided to Docmail.
1) Data Controller contact detailsFrome Medical Practice
Frome Medical Centre
Telephone: 01373 301301
2) Data Protection Officer contact detailsKevin Caldwell
GP Data Protection Officer
Telephone: 01935 384000
3) Purpose of the processing
To enable Frome Medical Practice to send out letters to patients regarding their medical care. This is for direct care purposes.
4) Lawful basis for processing
The following Article 6 and 9 conditions apply:
Article 6(1)(e) ‘…necessary for the performance of a task carried out in the public interest or in the exercise of official authority…’.
Article 9(2)(h) ‘necessary for the purposes of preventative or occupational medicine for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services.”
We will consider your rights established under UK case law collectively known as the “Common Law Duty of Confidentiality”*
5) Recipient or categories of recipients of the processed data
Docmail Ltd acting as data processor.
6) Rights to object
Article 6(1)(e) gives the data subject the right to object. If you wish to do so please contact the practice.
7) Right to access and correct
You have the right to access any identifiable data that is being shared and have any inaccuracies corrected.
8) Retention period
Docmail delete all personal/sensitive data provided to them under the agreement within 30 days.
9) Right to complain
You have the right to complain to the Information Commissioner’s Office, you can use this link https://ico.org.uk/global/contact-us/ or calling their helpline 0303 123 1113 (local rate) or 01625 545 745 (national rate).
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