Privacy Notice – Disclosures to the Police

The police may request information in relation to on-going enquiries, all requests are reviewed and only appropriate information will be shared under legislation.

1) Data Controller contact details

Frome Medical Practice
Frome Medical Centre
Enos Way
BA11 2FH

Telephone: 01373 301301

2) Data Protection Officer contact details

Kevin Caldwell
GP Data Protection Officer
Somerset CCG
Wynford House
Lufton Way
BA22 8HR

Telephone: 01935 384000


3) Purpose of the processing

As with any disclosures to the police, there must be:

  • A legal duty to disclose, or
  • A sufficiently important reason to disclose AND a legal basis for doing so.

This includes:

  • The Prevention of Terrorism Act (1989) and Terrorism Act (2000)
  • The Road Traffic Act (1988)
  • The Female Genital Mutilation Act (2003)

4) Lawful basis for processing

To enable the HCO to receive information concerning a patient for the purposes of an investigation, the following Article 6 and 9 conditions apply:

6(1)(c) processing is necessary for compliance with a legal obligation to which the controller is subject


  9(2)(g) – Processing is necessary for reasons of substantial public interest on the basis of Union or Member State law which is proportionate to the aim pursued and which contains appropriate safeguards

We will consider your rights established under UK case law collectively known as the “Common Law Duty of Confidentiality”*

5) Recipient or categories of recipients of the processed data

The Police (or other judicial authorities)

6) Rights to object

Not applicable

7) Right to access and correct

Not applicable

8) Retention period

Data retained in line with Police policies.

9) Right to complain

You have the right to complain to the Information Commissioner’s Office, you can use this link or calling their helpline 0303 123 1113 (local rate) or 01625 545 745 (national rate)